These session formats are designed to deliver structured, expert-led discussions with time for audience engagement. Moderators are responsible for coordinating with faculty in advance and ensuring a smooth, well-paced session onsite.
Session Format
Clinical Forums, Panels, and Point-Counterpoint sessions feature a moderator and multiple speakers presenting related or contrasting topics.
Sessions typically include brief, timed presentations from each speaker followed by audience Q&A. In Point-Counterpoint sessions, speakers may present differing viewpoints to encourage discussion.
Pre-session preparation (2-3 months in advance)
Moderators should contact all speakers well in advance of the meeting to align expectations and ensure a cohesive session.
Key responsibilities:
- Confirm there is no overlap in content between speakers
- Ensure each speaker understands and adheres to their allotted presentation time
- Reinforce ACCME compliance requirements:
- No industry names, trade names, or company logos included in slides
- Provide your contact information (optional) for day-of coordination
- Request brief introduction remarks from each speaker
- Contact ASA staff if you need assistance obtaining speaker contact information
Sample Outreach to Speakers
Dear Speakers in ANESTHESIOLOGY 2026 Panel “XXXXX,”
I am looking forward to moderating our session together. This note is to help guide preparation so our session runs smoothly. A few key points:
- Each speaker should plan to present for no more than 12 minutes to allow time for Q&A
- Please ensure your slides are ACCME compliant (no trade names, company logos, etc.)
- To avoid overlap:
- Dr. ___ will focus on [topic]
- Dr. ___ will focus on [topic]
- Please send me a few lines for your introduction
Feel free to reach out if needed. My cell is [###-###-####]
During the Session
Moderators are responsible for managing the flow and timing of the session.
At the Start
- Make any necessary announcements:
- Silence mobile devices
- Reminder to complete session evaluations
- Introduce the session and each speaker
During Presentations
- Ensure speakers stay within their allotted time
- Keep the session on track and running on schedule
Q&A and Engagement
- Moderate the Q&A portion of the session
- Prepare questions in advance in case audience participation is limited
Q&A and Polling
If you choose to incorporate Q&A or polling:
- Log into the meeting app using your session number as the passcode
- Additional instructions will be provided in advance of the meeting
Best Practices for a successful session
- Communicate early and clearly with speakers
- Keep presentations concise to allow time for discussion
- Be proactive in managing time and transitions
- Come prepared with questions to support audience engagement
- Foster a professional, inclusive, and engaging environment
